On a colour Olivetti MFD it is now quite easy to copy settings like the Address book from one machine to another. This function is available on all the current range from the MF3301 through to the MF752Plus and has been available since the MF222 came out a few years ago. It is found in the Administrator menu, but has to be enabled by your service rep first. We make it a part of our PDI process because it speeds up the installation when upgrading machines to the latest model or when we install multiple machines to one site.
First insert a USB memory stick in to the slot below control panel
Go To Menu, Utility, Administrator Settings – password is 12345678
Then go to screen to in the Administrator Settings by using the forward button, then press External Memory Backup
Select Export, then Address Book, then Password – set the password to 12345678
OK, then Start to begin the export process
Once exported take the USB memory to another machine and repeat the process but choose Import to add the address book on to that machine. Once it has finished the machine will ask you to restart, open the front cover and use the main switch to restart the machine – allow 10 seconds for the machine to power down fully before switching back on.
Should you need anymore help then please contact Elmdale Group on 0118921444
This will work on any Olivetti or Konica Minolta based colour MFD that has a booklet folding unit in the Finisher. These are Instructions for printing on to a Card/Thick cover and getting it folded and NOT having the print rub off or smear. This will work if you just want to do a 4 page (1 sheet of thick paper) Booklet or add a thick cover to booklet. It is important to only tell the machine it has thick paper in the machine and not select thick in the print driver.
Please see below on how to print on to thick paper/card and fold etc.
Log in to machine and select copy screen
Place card in bypass, a window should pop up on the display.
Select thick 1 or thick 2 – do not select thick 3 as this will not work with these settings.
From your computer, go to print and select printer properties
Under Basic, change Paper Tray to Tray 1 – you won’t be using this if it is a 4 page booklet.
Next go to Layout and select Booklet under Print Type.
Next go to Finish and select Center Staple & Fold or Half Fold, both will work
Next go to Cover Mode, turn on Front Cover, select Print and select Bypass Tray as the source.
Next Click OK then click print
It should then print out from the bypass tray and the print should not get smeared.
From time to time the colours on most Olivetti colour MFDs will wander and go darker or richer, if this happens it is a simple process to get the machine to set itself back up again. You can print out Gradation sheets and the machine will read them from the glass and adjust itself back to the correct levels.
Below I’ve detailed how to set your machines colours back up. This will work for older machines as well with the current range like the MF452 etc.
On older machines press the button marked Utility/Counter, on newer machines press the Menu button and then select Utility on the screen.
Next select Administrator Settings, enter the password 12345678 then select OK
Next select System Settings, then Expert Adjustment, then Gradation Adjustment.
The screen should show Image Stabilization Only and the Print button will be lit up blue, press the print key to allow the machine to read its levels and stabalize ready for the adjustments in the next step.
Once it has finished stabilizing the print & copy buttons should be available, select print then choose A3 if you have this type of paper in the machine and press start to print off the Gradation Sheet for measuring. The machine will tell you which way to place the sheet on the copy board glass, don’t worry if you haven’t got A3 paper in the machine, you can choose A4 and it will print 2 sheets for measuring instead.
Next place the sheet(s) on the copyboard glass like a normal photocopy, close the lid then press the print key to start the measurement process. When it has finished it will go back to the screen before. Select Print again and repeat the process 2 more times. Then repeat the same process for the copy setting.
Once you have read the patterns 3 times for the print & copy settings then you are done! You can press close until you get back to the normal copy screen.
Your machine should now be back to normal, if you need any more info or the machine still isn’t producing the colour you normally expect then call Elmdale Maintenance on 01189821444.
Importing Addresses In To An Olivetti MF282plus or Similar Machine Via Data Administrator
In a different post I went through exporting the address book from an Olivetti colour MFP, now we want to import the same address book in to another machine. You can also use this same method to import addresses from a spreadsheet as long as you save it as a Tab delimited text file. I will go in to that in a different post, first we will import the addresses created from another similar device such as a Konica Minolta Colour Bizhub or Olivetti Colour MFP.
Before we start to import the address book that we exported in our previous post we may need to edit the text file to add the password for the SMB addresses as Data Administrator doesn’t save them when you export them.
If you open up Microsoft Excel or a similar spreadsheet application, then open the address book file. You will need to select all files to be able to do this. Then select Tab delimited, click next 2 more times.
Next find the column labelled SMB:Password and add the password next to any SMB addresses, once you have done this you can save and exit.
Now we have edited the text file we can import the data in to the machine via Data Administrator.
First you will need to connect to the device like in previous posts, then you need to expand the tree on the left hand side for the address book.
Next select File, import, import each data from the file.
Browse through to the file you need, it should then ask you to choose what type of addresses you want to import, in this case I am doing Email & SMB.
Click Next then make sure that Tab Delimited is checked and click Next again.
Then click next until you get to the section where it asks you to match the fields on the right hand side with the columns on the left hand side. You will need to scroll through each column and match the correct fields, see below.
Once you have matched the columns up with the fields click next. On the next screen of the wizard you will need to highlight all the adresses and click on select, make sure you don’t include the column headers as you won’t want to export that to your machines address book.
Next click Import and the addresses will appear in Data Administrator, you will then need to highlight all the addresses and click edit on the right hand side. This so that we can select Edit Search Key and check the box marked Main. If we don’t do this the addresses will not appear on the Favourites tab on the front screen of the machine when you select scan.
The next step is to click export to the device and then click write, this will then push the data on to the MFP.
Once you have written the data to the machine It should look like this.
If you should require any more assistance then please call Elmdale Maintenance on 0118 982 1444
Exporting The Address Book From An Olivetti Colour MFP Using Data Administrator
Exporting the address book from Konica Minolta based Olivetti MFPs is relatively easy using the Data Administrator tool provided with the machine, it can be found on the user disks. If you can’t find it or want the latest version you can download it from our support page just click on the driver downloads on the right hand side of the page. The go to the Data Administrator folder to download the latest version.
The first step to exporting the address book from your machine is to connect to the machine, if you are not sure how to do this then see our article on adding and accessing a machine via data administrator .
Once you are connected, expand the tree on the left hand side and select the address book.
Next you will need to click on File at the top, then export, then save as tab text type.
I suggest you save the file somewhere on the desktop in its own folder so you can find it easily.
That’s it you have exported the address book, you can now import it in to another machine. I will cover that in another post as you need to edit the text file as the software does not export the password for SMB scanning.
Data Administrator is a software package for use with Olivetti and Konica Minolta colour MFPs. It is mainly used for managing Account track details and the address book for scanning/faxing. But you can also use it for other network admin tasks such as gathering meter readings.
The way you would add a device is by opening up Data Administrator then clicking on the option called “Registration of Device”.
You will then use the “Search and Register” option to search the network for any compatible MFPs, you can add multiple machines if you need to. In this example I will add 1 machine and register it.
Once the software has found any machines you need highlight them in blue and click select, then ok.
You will then be asked to add the Administrator password which is 12345678 , type this in 2 times then click ok.
You will then need to click close 2 more times. You will then see your devices in the device list, to access them once you have registered them just double click the machine you want and it will automatically start the connection process.
View the video to see the process in full.
Should you require any more information then please contact Elmdale Maintenance on 0118 982 1444
Olivetti has just updated its colour range of MFPs, please see the press release by Olivetti below:
On the PLUS side, Olivetti’s range of A3 colour MFPs is now even better.
Olivetti is delighted to announce the availability of 3 new A3 full colour MFPs to its range – the
22ppm d-Color MF222PLUS, 36ppm d-Color MF362PLUS and the 45ppm d-Color MF552PLUS.
These 3 models are virtually identical to their predecessors but feature some changes that add to productivity and greatly reduce energy consumption. One of the most important improvements has occurred at the very heart of the machines. Thanks to new SoC (Software on a Chip) technology fewer components, than ever before, ‘stay awake’ when the machines are in Sleep Mode, reducing the total energy consumption to less than 1 Watt. The ErP is also less than 0.2 Watt, one of the lowest on the market. However, the warm-up time is still less than 22 seconds.
The previous range’s Licence Kit, or i-Options, has always allowed the scan to searchable PDF and PowerPoint but the PLUS series provides additional creativity by scanning to searchable Word and Excel documents making most documents universally accessible and day-to-day work easy to manage.
The touch panel has now been improved to allow data on the screen to be enlarged and moved in the same way as Smart phones and Touch Tablet PCs operate, using Flick and Drag technology; while, for those who operate within a ThinPrint environment for reducing the size of network traffic, the new PLUS series supports this facility.
For more information on the new range of A3 colour multifunction devices please visit Elmdale Maintenance