On a colour Olivetti MFD it is now quite easy to copy settings like the Address book from one machine to another. This function is available on all the current range from the MF3301 through to the MF752Plus and has been available since the MF222 came out a few years ago. It is found in the Administrator menu, but has to be enabled by your service rep first. We make it a part of our PDI process because it speeds up the installation when upgrading machines to the latest model or when we install multiple machines to one site.
First insert a USB memory stick in to the slot below control panel
Go To Menu, Utility, Administrator Settings – password is 12345678
Then go to screen to in the Administrator Settings by using the forward button, then press External Memory Backup
Select Export, then Address Book, then Password – set the password to 12345678
OK, then Start to begin the export process
Once exported take the USB memory to another machine and repeat the process but choose Import to add the address book on to that machine. Once it has finished the machine will ask you to restart, open the front cover and use the main switch to restart the machine – allow 10 seconds for the machine to power down fully before switching back on.
Should you need anymore help then please contact Elmdale Group on 0118921444
How to Set Up A Receive Connector In Exchange for use with an Olivetti MFD
1st open the Exchange Management console on the server.
Go to Hub Transport on the server configuration tree.
Right click in the window labelled Receive Connectors and select New Receive Connector
Next give the receive connector a name and select internal from the list.
Next click on Add, then input the I.P. address of the MFD and click OK then Next, if there is already an I.P. range in the list delete it first.
Next click New to set up the new connector.
Then click Finish.
Next right click on the newly set up receive connector and select properties, then go to Permission Groups, make sure that Anonymous users is ticked.
Next go to the Authentication tab and make sure TLS is checked.
Next go to the Network tab and check that the settings match the image below, the I.P. address should be the one of your MFD not the one in the image.
Next click Apply to save the settings if you have had to make any changes.
Next enter the I.P. address of the email server on the MFD, select Start TLS and enter an email address for the machine in the field Device Email Address, you don’t need to enter any info in the authentication settings as we have set the receive connector to accept Anonymous connections.
Please find below a quick walk through of setting up scanning on an Olivetti colour MFD such as an MF250 though to the latest range of colour MFD’s. The screen may looking slightly different on the different ranges but the information required is the same.
You will need to login as an Administrator through the web terminal of the machine, this can be achieved by putting the IP address of the machine in the address bar of your web browser.
Next log out as a public user.
Then select log in as an administrator, the password is 12345678
Once you have logged in then go to Network, Email Setting, Email TX (SMTP)
Next enter your email server details, make sure to enter an email address for the machine to use. Enter any authentication details to allow it to connect to your email server, this might not be needed, if it won’t connect try turning this off.
You may also need to enter an email address for the Administrator before the machine will work as well. This can be done by going to the maintenance tab on the web interface (still in the admin screen) see below.
Once all this information has been entered then log out of the Admin screen, it is important to do this as the machine will be locked until you have logged out and the users won’t be able to use it.
Next set up some email addresses in your address book, you can do this from the web page as well but you don’t have to be logged in as the Admin. If you go to Store Address, New Registration
Select Email, OK
Fill in the details and select OK.
Once you have finished adding entries to the address book you can now go and test to see if it works.
If you have any problems you can check in the Job History, on newer machines you should have an error code which will help you fault find, see below.
Should you need any help with setting this up or any other enquiry then call Elmdale Maintenance Ltd on 0118 982 1444 for assistance.
Quick guide on setting up Account Track on an Olivetti colour MFD, this will apply to the MF222, MF282 range including the plus models upto the MF752 and can be applied to most of the older models as well.
Firstly you will need to turn on Account Track on your machine, this can be done via the machines web interface. You will need the IP address of the machine, this can be found by printing out the configuration page from the machine, this can printed out by pressing menu – utility – user settings – printer settings – print reports – configuration page, then the start key once it has lit up blue.
Once you have the IP address the you will need to type into the address line in your web browser of choice. Once the web page has loaded then please log out as a public user and then log in as an Administrator.
Once you’re logged in then go to the User Authentication/Account Track section.
Next turn on Account Track and set to Password Only then click OK.
Next click on Account Track Settings, New Registration to add a new user.
Next add the new user details and set their password, it can be numerical or alphanumeric a minimum of 2 characters. We usually recommend using a 4 digit numerical code as this is easy to enter on the screen of the MFD when logging in.
You can also set the permissions for each user and set a limit to how many prints they can do before the machine stops them from printing. If you choose not to edit the functions then the machine will just record how many copies and prints that each user has done.
Once you have finished setting up the new user you click register then you can set up more users in the same way.
Next you need to set up the print driver for the machine, there are 3 ways of doing this.
1. Having a pop up dialog box appear every time a user prints asking for their account track number.
2. Embedding the users ID code in to the driver on each persons computer in their default print preferences.
3. Print without authentication, where you tell the machine to bill all the jobs to the Public account.
I’ve uploaded a video showing you how to do this below:
Importing Addresses In To An Olivetti MF282plus or Similar Machine Via Data Administrator
In a different post I went through exporting the address book from an Olivetti colour MFP, now we want to import the same address book in to another machine. You can also use this same method to import addresses from a spreadsheet as long as you save it as a Tab delimited text file. I will go in to that in a different post, first we will import the addresses created from another similar device such as a Konica Minolta Colour Bizhub or Olivetti Colour MFP.
Before we start to import the address book that we exported in our previous post we may need to edit the text file to add the password for the SMB addresses as Data Administrator doesn’t save them when you export them.
If you open up Microsoft Excel or a similar spreadsheet application, then open the address book file. You will need to select all files to be able to do this. Then select Tab delimited, click next 2 more times.
Next find the column labelled SMB:Password and add the password next to any SMB addresses, once you have done this you can save and exit.
Now we have edited the text file we can import the data in to the machine via Data Administrator.
First you will need to connect to the device like in previous posts, then you need to expand the tree on the left hand side for the address book.
Next select File, import, import each data from the file.
Browse through to the file you need, it should then ask you to choose what type of addresses you want to import, in this case I am doing Email & SMB.
Click Next then make sure that Tab Delimited is checked and click Next again.
Then click next until you get to the section where it asks you to match the fields on the right hand side with the columns on the left hand side. You will need to scroll through each column and match the correct fields, see below.
Once you have matched the columns up with the fields click next. On the next screen of the wizard you will need to highlight all the adresses and click on select, make sure you don’t include the column headers as you won’t want to export that to your machines address book.
Next click Import and the addresses will appear in Data Administrator, you will then need to highlight all the addresses and click edit on the right hand side. This so that we can select Edit Search Key and check the box marked Main. If we don’t do this the addresses will not appear on the Favourites tab on the front screen of the machine when you select scan.
The next step is to click export to the device and then click write, this will then push the data on to the MFP.
Once you have written the data to the machine It should look like this.
If you should require any more assistance then please call Elmdale Maintenance on 0118 982 1444
Exporting The Address Book From An Olivetti Colour MFP Using Data Administrator
Exporting the address book from Konica Minolta based Olivetti MFPs is relatively easy using the Data Administrator tool provided with the machine, it can be found on the user disks. If you can’t find it or want the latest version you can download it from our support page just click on the driver downloads on the right hand side of the page. The go to the Data Administrator folder to download the latest version.
The first step to exporting the address book from your machine is to connect to the machine, if you are not sure how to do this then see our article on adding and accessing a machine via data administrator .
Once you are connected, expand the tree on the left hand side and select the address book.
Next you will need to click on File at the top, then export, then save as tab text type.
I suggest you save the file somewhere on the desktop in its own folder so you can find it easily.
That’s it you have exported the address book, you can now import it in to another machine. I will cover that in another post as you need to edit the text file as the software does not export the password for SMB scanning.
Data Administrator is a software package for use with Olivetti and Konica Minolta colour MFPs. It is mainly used for managing Account track details and the address book for scanning/faxing. But you can also use it for other network admin tasks such as gathering meter readings.
The way you would add a device is by opening up Data Administrator then clicking on the option called “Registration of Device”.
You will then use the “Search and Register” option to search the network for any compatible MFPs, you can add multiple machines if you need to. In this example I will add 1 machine and register it.
Once the software has found any machines you need highlight them in blue and click select, then ok.
You will then be asked to add the Administrator password which is 12345678 , type this in 2 times then click ok.
You will then need to click close 2 more times. You will then see your devices in the device list, to access them once you have registered them just double click the machine you want and it will automatically start the connection process.
View the video to see the process in full.
Should you require any more information then please contact Elmdale Maintenance on 0118 982 1444
These are our Standard Print Driver Settings for the Olivetti range when we install a machine at a client. They cover most of the current range and each driver has many of the same features and the settings are in the same place but may just be labelled differently. If you get stuck the contact us and we will try to fill in the gaps.
1. Turn off Auto in “Obtain Settings” this is under the Configuration tab in the printer properties. This is important to do as the driver will constantly query the printer if it isn’t turned off and will cause a delay when the user wants to make any changes to print settings.
2. Next we turn off “My Tab” this is under the settings tab, click the box that says “My Tab Settings” then un check the radio button that says “Display My Tab”
3. Next go to “Advanced” then “Printing Defaults” change the quality from Auto Colour to Grayscale, unless you want everything to print as colour then leave this setting alone. If this is a driver that is held on a server and shared out to clients you will have to repeat this setting under the “General” tab in “Printing Preferences” otherwise when the driver is loaded on the client computer the setting will not be transferred across correctly.
4. Under the same 2 tabs in the properties of the driver you will need to alter the duplex setting if you do not want all your prints to come out 2 sided. If you do want everything 2 sided then again you can leave this setting.