On a colour Olivetti MFD it is now quite easy to copy settings like the Address book from one machine to another. This function is available on all the current range from the MF3301 through to the MF752Plus and has been available since the MF222 came out a few years ago. It is found in the Administrator menu, but has to be enabled by your service rep first. We make it a part of our PDI process because it speeds up the installation when upgrading machines to the latest model or when we install multiple machines to one site.
First insert a USB memory stick in to the slot below control panel
Go To Menu, Utility, Administrator Settings – password is 12345678
Then go to screen to in the Administrator Settings by using the forward button, then press External Memory Backup
Select Export, then Address Book, then Password – set the password to 12345678
OK, then Start to begin the export process
Once exported take the USB memory to another machine and repeat the process but choose Import to add the address book on to that machine. Once it has finished the machine will ask you to restart, open the front cover and use the main switch to restart the machine – allow 10 seconds for the machine to power down fully before switching back on.
Should you need anymore help then please contact Elmdale Group on 0118921444
New style Papercut embedded software, this is only available on the Olivetti, Develop & Konica Minolta colour MFDs running i-Option. If the machine doesn’t have the i-Option installed then you get the old interface.
This is relevant to Olivetti MF222plus, MF282Plus, MF362Plus, MF452Plus, MF552Plus, MF652Plus & MF752Plus. Please contact Elmdale Maintenance to find out more about Papercut and how it can help your organisation.
Quick guide on setting up Account Track on an Olivetti colour MFD, this will apply to the MF222, MF282 range including the plus models upto the MF752 and can be applied to most of the older models as well.
Firstly you will need to turn on Account Track on your machine, this can be done via the machines web interface. You will need the IP address of the machine, this can be found by printing out the configuration page from the machine, this can printed out by pressing menu – utility – user settings – printer settings – print reports – configuration page, then the start key once it has lit up blue.
Once you have the IP address the you will need to type into the address line in your web browser of choice. Once the web page has loaded then please log out as a public user and then log in as an Administrator.
Once you’re logged in then go to the User Authentication/Account Track section.
Next turn on Account Track and set to Password Only then click OK.
Next click on Account Track Settings, New Registration to add a new user.
Next add the new user details and set their password, it can be numerical or alphanumeric a minimum of 2 characters. We usually recommend using a 4 digit numerical code as this is easy to enter on the screen of the MFD when logging in.
You can also set the permissions for each user and set a limit to how many prints they can do before the machine stops them from printing. If you choose not to edit the functions then the machine will just record how many copies and prints that each user has done.
Once you have finished setting up the new user you click register then you can set up more users in the same way.
Next you need to set up the print driver for the machine, there are 3 ways of doing this.
1. Having a pop up dialog box appear every time a user prints asking for their account track number.
2. Embedding the users ID code in to the driver on each persons computer in their default print preferences.
3. Print without authentication, where you tell the machine to bill all the jobs to the Public account.
I’ve uploaded a video showing you how to do this below:
Importing Addresses In To An Olivetti MF282plus or Similar Machine Via Data Administrator
In a different post I went through exporting the address book from an Olivetti colour MFP, now we want to import the same address book in to another machine. You can also use this same method to import addresses from a spreadsheet as long as you save it as a Tab delimited text file. I will go in to that in a different post, first we will import the addresses created from another similar device such as a Konica Minolta Colour Bizhub or Olivetti Colour MFP.
Before we start to import the address book that we exported in our previous post we may need to edit the text file to add the password for the SMB addresses as Data Administrator doesn’t save them when you export them.
If you open up Microsoft Excel or a similar spreadsheet application, then open the address book file. You will need to select all files to be able to do this. Then select Tab delimited, click next 2 more times.
Next find the column labelled SMB:Password and add the password next to any SMB addresses, once you have done this you can save and exit.
Now we have edited the text file we can import the data in to the machine via Data Administrator.
First you will need to connect to the device like in previous posts, then you need to expand the tree on the left hand side for the address book.
Next select File, import, import each data from the file.
Browse through to the file you need, it should then ask you to choose what type of addresses you want to import, in this case I am doing Email & SMB.
Click Next then make sure that Tab Delimited is checked and click Next again.
Then click next until you get to the section where it asks you to match the fields on the right hand side with the columns on the left hand side. You will need to scroll through each column and match the correct fields, see below.
Once you have matched the columns up with the fields click next. On the next screen of the wizard you will need to highlight all the adresses and click on select, make sure you don’t include the column headers as you won’t want to export that to your machines address book.
Next click Import and the addresses will appear in Data Administrator, you will then need to highlight all the addresses and click edit on the right hand side. This so that we can select Edit Search Key and check the box marked Main. If we don’t do this the addresses will not appear on the Favourites tab on the front screen of the machine when you select scan.
The next step is to click export to the device and then click write, this will then push the data on to the MFP.
Once you have written the data to the machine It should look like this.
If you should require any more assistance then please call Elmdale Maintenance on 0118 982 1444
Exporting The Address Book From An Olivetti Colour MFP Using Data Administrator
Exporting the address book from Konica Minolta based Olivetti MFPs is relatively easy using the Data Administrator tool provided with the machine, it can be found on the user disks. If you can’t find it or want the latest version you can download it from our support page just click on the driver downloads on the right hand side of the page. The go to the Data Administrator folder to download the latest version.
The first step to exporting the address book from your machine is to connect to the machine, if you are not sure how to do this then see our article on adding and accessing a machine via data administrator .
Once you are connected, expand the tree on the left hand side and select the address book.
Next you will need to click on File at the top, then export, then save as tab text type.
I suggest you save the file somewhere on the desktop in its own folder so you can find it easily.
That’s it you have exported the address book, you can now import it in to another machine. I will cover that in another post as you need to edit the text file as the software does not export the password for SMB scanning.
Olivetti has just updated its colour range of MFPs, please see the press release by Olivetti below:
On the PLUS side, Olivetti’s range of A3 colour MFPs is now even better.
Olivetti is delighted to announce the availability of 3 new A3 full colour MFPs to its range – the
22ppm d-Color MF222PLUS, 36ppm d-Color MF362PLUS and the 45ppm d-Color MF552PLUS.
These 3 models are virtually identical to their predecessors but feature some changes that add to productivity and greatly reduce energy consumption. One of the most important improvements has occurred at the very heart of the machines. Thanks to new SoC (Software on a Chip) technology fewer components, than ever before, ‘stay awake’ when the machines are in Sleep Mode, reducing the total energy consumption to less than 1 Watt. The ErP is also less than 0.2 Watt, one of the lowest on the market. However, the warm-up time is still less than 22 seconds.
The previous range’s Licence Kit, or i-Options, has always allowed the scan to searchable PDF and PowerPoint but the PLUS series provides additional creativity by scanning to searchable Word and Excel documents making most documents universally accessible and day-to-day work easy to manage.
The touch panel has now been improved to allow data on the screen to be enlarged and moved in the same way as Smart phones and Touch Tablet PCs operate, using Flick and Drag technology; while, for those who operate within a ThinPrint environment for reducing the size of network traffic, the new PLUS series supports this facility.
For more information on the new range of A3 colour multifunction devices please visit Elmdale Maintenance