Tag Archives: document management

PaperCut Mobile Print Release & Find Me Printing

At the End of 2012 PaperCut released a new function that allows the user to print to a queue and then release their jobs from any mobile device that is connected to the local network via wifi. The user logs in via their phones web browser using their AD credentials and then you can choose from a list which printer you want to print your jobs.

In a standard print environment a user’s job prints immediately and may accidentally be collected by another user. Document security is an important requirement in the modern print environment. 

This problem is usually addressed with print release by implementing dedicated release stations, embedded MFD applications, or specialist hardware. PaperCut’s Mobile Print Release provides an alternate cost effective solution that leverages the powerful devices that exist in almost everyone’s pocket – the smart phone.

Features:

* Release held jobs from any print queue with Hold/Release enabled

* Works on all modern mobile phones

* Simple intuitive interface, optimized for touch screens

* Designed to work with most modern mobiles and tablet devices

* Quickly locate printers with keyword searching (location, name or code)

* Can be used in environments with Find Me Printing configured, giving the user ultimate control over where and when their jobs are released

* Support for QR code printer location/lookup

For more information about copier control, print management and PaperCut MF contact Elmdale Maintenance on 0118 982 1444

Original Video @ :  http://youtu.be/zrTlSiRw0ms

How To Import An Address Book In To An Olivetti MFP Using Data Administrator

Importing Addresses In To An Olivetti MF282plus or Similar Machine Via Data Administrator

In a different post I went through exporting the address book from an Olivetti colour MFP, now we want to import the same address book in to another machine. You can also use this same method to import addresses from a spreadsheet as long as you save it as a Tab delimited text file. I will go in to that in a different post, first we will import the addresses created from another similar device such as a Konica Minolta Colour Bizhub or Olivetti Colour MFP.

Before we start to import the address book that we exported in our previous post we may need to edit the text file to add the password for the SMB addresses as Data Administrator doesn’t save them when you export them.

If you open up Microsoft Excel or a similar spreadsheet application, then open the address book file. You will need to select all files to be able to do this. Then select Tab delimited, click next 2 more times.

choose delimiter type

Next find the column labelled SMB:Password and add the password next to any SMB addresses, once you have done this you can save and exit.

type in smb password

Now we have edited the text file we can import the data in to the machine via Data Administrator.

First you will need to connect to the device like in previous posts, then you need to expand the tree on the left hand side for the address book.

address book data admin

Next select File, import, import each data from the file.

import each data from the file

Browse through to the file you need, it should then ask you to choose what type of addresses you want to import, in this case I am doing Email & SMB.

select address type

Click Next then make sure that Tab Delimited is checked and click Next again.

Then click next until you get to the section where it asks you to match the fields on the right hand side with the columns on the left hand side. You will need to scroll through each column and match the correct fields, see below.

select columns

match up columns

Once you have matched the columns up with the fields click next. On the next screen of the wizard you will need to highlight all the adresses and click on select, make sure you don’t include the column headers as you won’t want to export that to your machines address book.

select addresses

Next click Import and the addresses will appear in Data Administrator, you will then need to highlight all the addresses and click edit on the right hand side. This so that we can select Edit Search Key and check the box marked Main. If we don’t do this the addresses will not appear on the Favourites tab on the front screen of the machine when you select scan.

edit search key

main column populated

The next step is to click export to the device and then click write, this will then push the data on to the MFP.

export to device

Once you have written the data to the machine It should look like this.

Address Book On MFP

If you should require any more assistance then please call Elmdale Maintenance on 0118 982 1444

 

How To Register An Olivetti Colour MFP In Data Administrator

Data Administrator is a software package for use with Olivetti and Konica Minolta colour MFPs. It is mainly used for managing Account track details and the address book for scanning/faxing. But you can also use it for other network admin tasks such as gathering meter readings.

The way you would add a device is by opening up Data Administrator then clicking on the option called “Registration of Device”.

register device in data administrator

You will then use the “Search and Register” option to search the network for any compatible MFPs, you can add multiple machines if you need to. In this example I will add 1 machine and register it.

search & register for device in data administrator

Once the software has found any machines you need highlight them in blue and click select, then ok.

searching

You will then be asked to add the Administrator password which is 12345678 , type this in 2 times then click ok.

admin password for data administrator

You will then need to click close 2 more times. You will then see your devices in the device list, to access them once you have registered them just double click the machine you want and it will automatically start the connection process.

View the video to see the process in full.

Should you require any more information then please contact Elmdale Maintenance on 0118 982 1444

Creating New Folders For PowerRetrieve And Linking Them To The Fileroom And Capture Queue

In this How To Guide I want to go through creating new folders so you can scan back to PowerRetrieve then be able to search for them once they have been OCR’ed and Indexed in to your fileroom.

The steps are as follows:

First create folder(s) in your PRResources\Capture Import folder for your fileroom. This is the folder created to scan back to when the system was first installed and will have sub folders matching the folders and cabinets within your fileroom and can be usually found on the C drive of the PR server.

Create Folder In PR-Resources

Once this has been created you can then move on to the next step.

Next Create a folder in Fileroom Admin, this is where the scans or files will end up once indexed allowing users to search and find them. You will need to click on to the filing cabinet where you want the folder to reside then click on the add folder icon on the toolbar in Fileroom Admin.

Add Folder In Fileroom Admin

 

Folder in FileRoom Admin

Once you have created the folder you will need to click the wizard to add users who can see that folder and to tell the system that it needs to index new files when they are stored in to the system.

Click Wizard In FileRoom Admin

Just follow the prompts and choose which users you want to be able to see that folder in Search, I would recommend adding the SuperUser or Admin account in case you need to be able to delete any files.

Add Users To New Folder

You may be asked to add label fields as you go through the wizard, these are useful if you are adding content that may not searched easily by the content e.g. handwritten notes. You can add content that can be searched on within the label fields.

Add Details to Label Field

Finishing Up In FileRoom Admin

When you get to the end just click Finish.

Next open up Capture Admin and link the folder(s) created in the first step to the folder(s) in Fileroom Admin. This will enable PowerRetrieve to watch for any new files that have been scanned then add them to the Fileroom so you can search for them.

You will need to right click on the correct Fileroom and select edit to open the wizard.

Edit In Import Definitions - Capture Admin

Follow the prompts, then check to make sure the new folder has been found.

New Folder Discovered In Capture Admin

Click next then you will be able to either use auto link or manual link depending on whether the folder created in the first step has the exact same name as the folder created in Fileroom Admin.

Auto Link In Capture Admin

Once you have created the link click next until you have finished. You have now finished and can test by scanning something in to you new folder and make sure it is indexing.

If you need any more help then call Elmdale Maintenance on 0118 982 1444